Field Trip Forms
Field Trip Packet and Forms
Field Trip Packet
Download 2019-2020 Field Trip Packet
Please note: this packet contains all field trip forms. The forms must be handwritten. If you are looking for a fillable form, please see the links below.
Individual Field Trip Forms
Field Trip Information Checklist
This Field Trip Information (RSK-F106F) is provided in the form of a checklist to assist you in completing the necessary paperwork for field trips.
Please note: All drivers must abide by the new laws and regulations of California Vehicle Code and the Department of Motor Vehicles. Submit all packets with the necessary information to the Segment Administrator for review and/or approval. On the day of the trip, changes to the rosters and/or transportation lists should be submitted to the Transportation Office, Segment Administrator, field trip coordinator and to the driver(s). Parent permission forms and rosters are carried by the field trip coordinator on the trip. Important: Keep all field trip documents on file at the site for at least two years.
Local Trip (50 mile radius)
-
Field Trip Request Form (RSK–F106A)
- Principal Approval
- Itinerary
- Field Trip Roster (RSK–F106I) or Infinite Campus printout okay
- Student Field Trip Authorization (RSK-F106C)
- Volunteer Personal Automobile Use Form (RSK–F106E) – if applicable
- Release of Driver Record Information – if applicable
-
Field Trip Passenger
Vehicle (RSK–F106G)
- Volunteer drivers must be fingerprinted
- Bus Request Form (TRA–F006) – if applicable
- Student Voluntary Transportation Agreement (RSK–F100B) – if applicable
- Scheduling and Notification of Field Trips NSD-F028 (Food Request) – if applicable
Out-of-Town (beyond 50 mile radius)
-
Field Trip Request Form (RSK–F106A)
- Principal Approval
- Segment Administrator Approval (6 weeks prior to trip)
- Itinerary
- Field Trip Roster (RSK-F106I) or Infinite Campus printout okay
- Student Field Trip Authorization (RSK-F106C)
- Volunteer Personal Automobile Use Form (RSK–F106E) – if applicable
- Release of Driver Record Information – if applicable
-
Field Trip Passenger
Vehicle list (RSK-F106G)
- Volunteer drivers must be fingerprinted
- Bus Request Form (TRA–F006) – if applicable
- Student Voluntary Transportation Agreement (RSK–F100B) – if applicable
- Scheduling and Notification of Field Trips (Food Request) NSD-F028
Overnight Trip
-
Field Trip Request Form (RSK–F106A)
- Principal Approval
- Segment Administrator Approval (6 weeks prior to trip)
- Itinerary
- Field Trip Roster (RSK–F106I) or Infinite Campus printout okay.
- Student Field Trip Authorization (RSK-F106C)
- Overnight Trips Hotel Accommodations Form (RSK–F106H)
- Overnight Sleeping Arrangements (RSK-F106D)
-
Volunteer Personal Automobile Use Form (RSK–F106E) – if
applicable
- Volunteer drivers must be fingerprinted
- Field Trip Passenger Vehicle List (RSK–F106G)
- Bus Request Form (TRA–F006) – if applicable
- Release of Driver Record Information – if applicable
- Student Voluntary Transportation Agreement (RSK–F100B) – if applicable
- Scheduling and Notification of Field Trips (Food Request) NSD-F028
Field Trip Involving Swimming or Wading – please add additional forms to appropriate trip:
- Segment Administrator Approval (6 weeks prior to trip)
- Lifeguard Certificate and specific Chaperones ratios are required per Board Policy AR 6153
- Certificate of Insurance from private pool owner required per Board Policy AR 6153
Field Trip Involving Unusual Activities – please add additional forms to appropriate trip:
(High risk activities such as rafting, snorkeling, rock climbing, skiing, etc.)- Segment Administrator Approval (6 weeks prior to trip)
- Risk Management Approval (Must be submitted 6 weeks prior to trip)
- Itinerary
- Special Parent Waiver may be required
- Special Event Liability Insurance Application (RSK-F105B) may be required
Out of State/Country – BOARD APPROVAL REQUIRED
-
Field Trip Request Form (RSK–F106A) (Must be typed in order to present to the Board)
- Principal Approval
- Segment Administrator Approval (Must be submitted 6 weeks prior to trip) The Segment
- Administrator’s Office requires this extra time to prepare the Board Agenda item.
- Risk Management Approval (Must be submitted 6 weeks prior to trip)
- Chief Business Officer Approval
- Board Approval (Trips not submitted to Segment Administrator 6 weeks prior to trip will be considered automatically rejected by the Board)
- Out-of-State/Country Request Form (RSK–F106B)
- Itinerary
- Field Trip Roster (RSK–F106I) or Infinite Campus printout okay.
-
Student Field Trip (Outside California) Authorization
(RSK-F106J)
- Special Parent Waiver may be required per Risk Management
- Overnight Trips Hotel Accommodations Form (RSK–F106H)
- Overnight Sleeping Arrangements (RSK-F106D)
-
Volunteer Personal Automobile Use Form (RSK–F106E) – if
applicable
- Volunteer drivers must be fingerprinted
- Release of Driver Record Information – if applicable
- Field Trip Passenger Vehicle List (RSK–F106G)
- Scheduling and Notification of Field Trips NSD-F028 (Food Request)
- Travel Request Form (ACC-F014)
- Bus Request Form (TRA–F006) – if applicable
- Student Voluntary Transportation Agreement (RSK–F100B) – if applicable
Other Information
Transportation:
Bus Transportation: Only buses licensed to
carry school children can be used. Check with
Transportation Services for availability or a list of approved
bus companies for rental information.
Van Transportation: Vehicles designed to
hold more than ten people, including the driver, are not allowed
regardless of the number of people riding. There will be no
secondary liability coverage by the district or their insurers
for any such vehicles. The district will not pay for nor be
responsible for any collision or comprehensive damage to the
vehicle. (A 10-14 passenger van with seats removed does not
qualify to carry students – See annual bulletin on vehicle
restrictions)
Limousines are discouraged; if used, they must
comply with van transportation requirements and have
seatbelts.
Private Vehicle Transportation: Secure the “Volunteer Personal
Automobile Use Form” for each vehicle.
Car Seats and Boosters: If a child is transported in a vehicle and meets the criteria of under 8 and under 4’ 9”, they are required to be in a car seat or booster seat. The regulation does not apply to buses. Here is the link to the CHP site regarding the law. LINK to CHP
Trips involving water or water activities
including swimming or wading All certificated employees and
adults associated with the trip are to be familiar with District
policies/regulations including Board Policy AR 6153:
Swimming facilities, including backyard pools, must be inspected
by the principal and teacher before the trip is scheduled.
Owners of private pools must provide a certificate of insurance,
designating the district as an additional insured, for not less
than $500,000 in liability coverage.
Lifeguards must be designated for all swimming activities. If lifeguards are not provided by the pool owner or operator, the principal shall ensure their presence. Lifeguards must be Red Cross certified or equivalent and must be at least 21 years old.
The ratio of adult chaperones to students shall be at least one to ten. In grades 4-6, this ratio shall be one to eight. In grades K-3, this ratio shall be one to four. Specific supervisory responsibilities shall be determined in advance to accommodate the varying swimming abilities of students. These responsibilities shall be clarified in writing and reviewed verbally before the trip.
Emergency procedures shall be included with written instructions to adult chaperones and staff.
Staff and chaperones assigned to supervise students must wear swim suits and know how to swim. The principal may require students to wear flotation devices, depending upon their age and swimming ability. A buddy-system or other means of surveillance shall be arranged in advance and strictly enforced during swimming activities.
Unusual Activities, certain water or high risk activities (examples: rafting, snorkeling, rock climbing, skiing, etc.) may not be approved or a special parent waiver may be required. Prior to signing a contract or waiver with a vendor, submit a copy to Risk Management for review and approval.
Out-of-State or Out-of-Country Trips: To be forwarded to Associate Superintendent (Six Weeks prior to trip) along with the Field Trip Request form: (1) Completed Out-of-State/Out-of-Country Form (2) Pertinent information required for completion of the agenda item: reason for trip, itinerary, accommodation information including facility name, address, phone number, etc. and funding source for cost of trip and transportation