Substitute Office

Certificated and Classified Substitutes

Overview

Welcome to the 2017-2018 school year.  We trust you had a restful summer.  As we embark on our second year of implementing AESOP we wanted to be sure that we share a few reminders with you. 

The Frontline Aesop System is a web based system all communication is sent to your email account that is in the Frontline Aesop System profile. Job Cancelation Notices, Available Jobs, Frontline Username/PIN recovery and Announcements and any other communication from Frontline Aesop is sent to the e-mail you have on file in your Frontline Aesop profile. Please check your e-mail regularly for notifications regarding assignments. 

 

As a reminder to Certificated Substitutes, your work day is 15 minutes before class begins and 15 minutes after the dismissal/ time indicated on the AESOP/Frontline job announcement/notification. For example, if the AESOP/Frontline job announcement/notification says, the school schedule is 8:00-2:12; then you are expected to be there from 7:45-2:27. Please make note of this important adjustment of your work day. 

 

Additionally, a revised Form 12a is available for use.  As a friendly reminder, the form is due to the Substitute Services office no later than the 25th of the month the absence occurred. 

We trust your substituting experiences will be professionally fulfilling to you and educationally profitable to our students. We need strong substitutes who will take on the responsibility to ensure the educational process is not interrupted when the regular employee is absent.

 Wish you the very best for this school year and thank you again for your service. 

Bobbie Jo Argo, Personnel Technician – Substitute Services

Dr. Tiffany Smith-Simmons, Director Human Resource Services

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Day-to-Day Substitutes
Thank you for your interest in substituting with the Sacramento City Unified School District.

Certificated: Guest teachers or substitute teachers fill in for permanent teachers when they are absent from work.  Common reasons for absences are for illness and staff development.  Being a guest teacher is a challenging role and, in many ways, even more so than being a permanent teacher.  Guest teachers strive to support students in all aspects of teaching and learning. Teaching is one of the most rewarding and challenging vocations in life and can be unpredictable at times.  It is both exciting and humbling as at the heart of every teacher is the responsibility to facilitate learning and student achievement, each day.

If you are interested in being a guest teacher with Sacramento City Unified School District, please complete an on-line application on our district web site.

Classified: The need for Classified Substitutes in SCUSD varies from time to time. Applications are processed according to the needs of the district.  As the need arises, selected applicants will be invited, via email or phone, to an interview or to begin the pre-employment processing paperwork, required clearances, and attend a New Employee Orientation. Classified Substitutes work on call, as needed.  You are encouraged to bring three (3) recent letters of recommendation to an interview. Please be sure to continuously update your on-line application with Education, Experience, and References.  Position descriptions with minimum requirements are available on our district web site for you to review to see if you are qualified.

Contact the Testing Center at (916) 643-9050 to schedule any required testing, such as Clerical/Software Skills, NCLB, and Bilingual Assessment Testing.

We encourage qualified applicants to apply on-line for the following substitute jobs:

  • Clerical; Paraprofessional Aides in K-12, Children Center, and Special Education programs; Custodians; Campus Monitors.
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Absent Management System- Aesop/Frontline
Aesop/Frontline Phone Number: 1(800) 942-3767

Substitute Services, Human Resource Services, uses Aesop/Frontline (also known as Aesop) an employee absent management system.  

 

Teachers register their absences at any time, either by calling a toll-free number or by logging on to Aesop online. Aesop immediately starts to look for an available substitute that matches the specified qualifications and preferences. Substitute teachers can proactively fill their work calendars by searching for available assignments anytime they wish, either by calling a toll-free number or by logging on to Aesop online. Aesop will also call substitutes based on rules managed by the district. The system is easy to use and will make the substitute process more efficient.

Aesop uses three methods to make jobs available to substitutes:

1. You may search for and accept available jobs, change personal settings, update your calendar, and personalize your available call times by visiting Aesop on the internet at http://www.aesoponline.com.  If the employee has uploaded lesson plans on the Internet, you will be able to view them online once you take the job!

2. You may interact with the Aesop system by way of a toll-free, automated voice instruction menu at 1-800-942-3767.  Here, you can proactively search for jobs and manage existing jobs.  We recommend calling in to check the computer recording of your name by pressing Option 4.

3. Aesop will also make phones calls to substitutes to offer jobs. 

 

You may elect to watch this brief training video:

http://help1.frontlinek12.com/customer/portal/articles/1495544?b_id=3220

 

For log-in problems or questions, please contact the Substitute Department at (916) 643-9493.

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Monthly Payroll Period and Monthly Pay Dates

Time is reported in the Automated SubFinder System from the start of the 26th of the month and ending on the 25th of the following month. Pay day is the 15th of each month. If pay day falls on a different day, the Payroll Department will notify substitutes of any exceptions.

All substitutes may access their substitute jobs on-line at any time for review.

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Confirmation Number is Required and Essential

The confirmation number is the confirmation that you have accepted the job.

Make sure you identify the Confirmation Number each time you ACCEPT a job from the Automated Aesop System. If you hang up or log out before receiving a Confirmation Number, then you have not yet accepted the job, and it will be sent out to others to accept.

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Sub Pay On-Line System

The School Office Managers and Principals or Administrators are required, with designated back-up staff in place, to “Verify and Approve” Substitute Jobs On-Line (not to exceed 8 hours per day/classified jobs) with required “Budget Codes” on a daily/weekly basis. The deadline date for automated substitute payroll processing is at the close of day on the 25th of each month.

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Remain Active as a Substitute

In order to remain active as a substitute in the Automated Aesop System, you must routinely accept substitute jobs. If you do not accept any jobs within a two (2)-month period, you will be removed from the SCUSD substitute database. If you have been removed and wish to be considered as a substitute again, you must reapply for consideration. Substitutes that consistently accept jobs will be given priority preference. Substitute hiring is based on district needs.

Example: If you are a substitute for both substitute Custodian and substitute Campus Monitor, then you must accept substitute jobs for each substitute classification within a two (2)-month period to remain as an active substitute for each separate substitute job title.

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Status of Substitute List

There is no tenure for the substitute teacher in our district. An updated list of substitutes is compiled at the beginning of each school year. You will be contacted before the opening of school each year to find out if you wish to remain on the substitute list.