August 1, 2013 Board Meeting

Board of Education Meeting Contact the Board of Education Office

4:30 p.m. Closed Session
6:30 p.m. Open Session

AGENDA

CONSENT AGENDA

9.1a     Approve Grants, Entitlements and Other Income Agreements, Ratification of Other Agreements, Approval of Bid Awards, Approval of Declared Surplus Materials and Equipment, Change Notices and Notices of Completion

9.1b     Approve Personnel Transactions

9.1c     Approve Resolution No. 2757: Approving the Sacramento City Unified School District Community Facilities District No. 2 Tax Report for Fiscal Year 2013 – 2014 and Levying and Apportioning the Special Tax as Provided Therein

BOARD WORKSHOP/STRATEGIC PLAN AND OTHER INITIATIVES

11.1      Approve Resolution No. 2758: Initiating the Transfer of Territory from Twin Rivers Unified School District to Sacramento City Unified School District

11.2     Approve 2013-14 District Budget Update and Revision – State Budget Approval

11.2      Revised (August 1, 2013) – State Budget Executive Summary Report

11.3     Coherent Governance Operational Expectations 10 (OE-10) – Instructional Programs Monitoring Report

BUSINESS AND FINANCIAL INFORMATION / REPORTS

12.1      Business and Financial Report:
• Purchase Order Board Report for the Period of June 15, 2013 through July 14, 2013
• Report on Contracts within the Expenditure Limitations Specified in Section PCC 20111 for the Period May 1, 2013 through June 30, 2013

 

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Response to Public Comment

McKinley Village Development Questions

What is the number of children that is expected once this development is completed?

Once complete, the estimated number of students expected is 144 K-6 students, 39 7-8 students and 75 9-12 students.

What is the timeframe for completion?

Based on information provided by the developer the first homes will be available for sale in the spring of 2015.  The remaining homes will be built based on demand.

Where will these children go to school?

The project area currently resides within the Twin Rivers Unified School District.  If annexed into the Sacramento City Unified School District, the Board of Education may request the Boundary Task Force Committee to reconvene and make a recommendation to the Board to accommodate the students from the development.  The recommendation would be based upon enrollment and capacity at neighboring schools.  For the 2013-2014 school year, the likely schools of attendance would be:

Elementary:  Theodore Judah (K-6) or Caleb Greenwood (K-6)
Middle:  Sutter (7-8) or Kit Carson (7-8)
High School:  Hiram Johnson (9-12) – Kit Carson will be an option for families after it has fully transitioned to a 7-12 program. 

What is the capacity and enrollment of these schools and/or other surrounding schools?

Theodore Judah has an overall maximum capacity of 859 students. 

  • Enrollment for 2012-2013 was 501. 
  • Projected enrollment for 2013-2014 is 579.
  • Available space is subject to annual review based on program needs.

Caleb Greenwood has an overall capacity of 897. 

  • Enrollment for 2012-2013 was 442.
  • Projected enrollment for 2013-2014 is 442.
  • Available space is subject to annual review based on program needs.

Sutter Middle School has an overall maximum capacity for 1403 students.

  • Enrollment for 2012-2013 was 1257.
  • Projected enrollment for 2013-2014 is 1244.
  • Available space is subject to annual review based on program needs.

Hiram Johnson has an overall maximum capacity for 1900 students. 

  • Enrollment for 2012-2013 was 1412.
  • Projected enrollment for 2013-2014 is 1469.
  • Available space is subject to annual review based on program needs.

Kit Carson Middle School has an overall maximum capacity of 1014.

  • Enrollment for 2012-2013 was 355.
  • Projected enrollment for 2013-2014 is 341.
  • Available space is subject to annual review based on program needs.

David Lubin Elementary School has an overall maximum capacity of 881. 

  • Enrollment for 2012-2013 was 555. 
  • Projected enrollment for 2013-2014 is 595.
  • Available space is subject to annual review based on program needs.

Are these sites able to handle the increased capacity within the development’s time frame?

Due to elimination of 7-8 grades at Caleb Greenwood for 2013-2014 the site has capacity to receive the anticipated 144 additional K-6 students.  David Lubin also has capacity, but this school of attendance would create a non-contiguous boundary.  Assigning the students to Theodore Judah could create the need for additional capacity, triggering Division of State Architect modifications.  A transition plan would need to be developed to include, but not limited to, a plan for interim housing during renovation, community outreach, and funding.  Kit Carson, Sutter and Hiram Johnson have capacity to receive the additional 7-12 students anticipated from the development.  Any large increase in student enrollment on any campus generally requires upgrades to infrastructure and modernization of identified spaces.

What will be the transportation plan for these children?

District transportation is provided for the K-6 students that live South of Arden Way, North of Exposition Blvd., East of I-80 and west of Ethan Way (Cal-Expo Area).  A minor routing change would be needed to add McKinley Village students to the existing route.

Will buses be provided?

If the students were assigned to Theodore Judah they would be expected to walk to school.  It is approximately .7 miles from Theodore Judah to the levee and Lanatt Street.  If assigned to Caleb Greenwood existing routes in the Cal-Expo Area could be assigned to service the area.

What is the analysis by the District in regard to Safe Routes to School for these children?

The development’s Environmental Impact Report (EIR), due to be released in mid-October, will evaluate environmental issues contemplated for consideration under CEQA (California Environmental Quality Act) and the CEQA Guidelines. One of these issues is ‘traffic and circulation’.  If the area is annexed into the District’s boundaries, staff will evaluate this, and other areas of the EIR and provide comments if staff believes there to be areas of concern.

What would be the impact (e.g. increased cars, buses, children) at each school site and how will each school site handle that impact (e.g. crossing guards, etc)?

With only 39 projected 7-8 students and 75 projected 9-12 students, impacts at the middle school and high school should be minimal. On average 25-30% of the District’s students attend a school other than their neighborhood school and with bussing provided to Caleb Greenwood the impact should be minimal. If assigned to Theodore Judah, where bussing is not currently provided, it is likely that parents may choose to drive their children to school.  This could create additional congestion and safety issues which the District will have an opportunity to address via the EIR.

If buses are provided, can the District project what route it would take?

In consultation with Transportation Services, the anticipated route after picking up the Cal Expo Area students would be: I-80 West towards Sacramento at exit 7B, taking the ramp right towards E Street; left on E street which becomes McKinley Blvd.; left onto 34th St and right onto C Street.  Enter the new development and proceed to Caleb Greenwood via Elvas Avenue.  Turn left on H Street and then turn left on Carlson Drive.

Boundary Task Force – are the students from this development being included in the task force’s discussions?

The Boundary Task Force recommendations for 2014-15 were presented to the Board of Education on June 21, 2012.  The Task Force met again in late May, 2013 to discuss the impact of the recent school closures on their recommendation and made minor changes to the boundaries.  This recommendation has yet to be presented to the Board for discussion.  At the Board’s direction the committee could be reconvened to discuss any new area annexed into the district.

What criteria were used to calculate capacity?

To arrive at a school’s capacity, SCUSD first counts the number of district‐owned “teachable spaces” at each school. This includes ALL classrooms, including surplus classrooms currently being used for Child Development/Preschool programs, Parent Resource Centers, supplemental teacher’s lounges or such spaces as speech therapy rooms. It does not include libraries, which are removed from the tally. Next, the number of students that could be housed in each classroom is calculated by using the current maximum teacher‐to‐student ratio by grade level (smaller class sizes for Special Education classes are factored in).

Finally, classroom capacities are added together to arrive at a maximum capacity for the entire school.  This same process is used to determine the capacity of every school in the District; all school capacities are measured by the same standard.

Available space at each school site is subject to annual review based on program needs.

What is the cost to the District if this moves forward?

The process to annex the property falls under the jurisdiction of the Sacramento County Office of Education (SCOE).  The cost of the process is borne by SCOE.  Any costs incurred by the District would be primarily staff time and minor legal expenses for document preparation of items brought before the Board.

Has there been any discussion between Twin Rivers and Sacramento City regarding monetary or other consideration for the exchange of area?

There have been ‘informal’ conversations between staff at both the District and Twin Rivers.  Our intent is to capture 100% of the allowable developer fees in order to ensure funds are available for any improvements required at school sites to accommodate students coming from the development.

What is the timeline for the implementation of the new International Baccalaureate program at Caleb Greenwood and Kit Carson?

Caleb Greenwood Elementary School will become a K-6 International Baccalaureate (IB) School for the 2013-2014 school year.  Kit Carson Middle School will offer a 7-8th grade Middle Years IB program for the 2013-2014 school year.  In 2014-2015, 9th grade will be added and in 2015-2016 10th grade will be added. An 11th and 12th grade IB Diploma Program will be added to Kit Carson beginning with 11th grade in 2016-2017 and 12th grade added in 2017-2018.  Kit Carson will go through accreditation for the IB Middle Years Program in the spring of 2015, and for the IB Diploma Program in the spring of 2017 or 2018.