Frequently Asked Questions
Please click on an item below to see the full response to each FAQ.
Has the district’s number of full-time administrators grown from 190 employees in 2014-15 to 271 employees in 2017-18 and would the SCTA proposal to cut administration actually save $16 million? (Updated 10-11-18 in response to SCTA)
No. This statement is factually incorrect and the district has requested that the Sacramento City Teachers Association refrain from using the incorrect figures in their communications because the 190 number was taken from a criteria and standards report which was not filled out accurately. Below are the accurate numbers related to the district’s reported general administration costs reflected in the district’s end-of-year actual reports submitted to the Sacramento County Office of Education and the California Department of Education:
- In 2014-15, the district actually reported employing 232.2 administrative full-time employees (FTEs).
- In 2017-18 the district actually reported employing 267 administrative full-time employees (FTEs).
- Four (4) of these positions were vacated and left unfilled at the end of FY2017-18 in compliance with the hiring freeze adopted by the Board of Education, leaving the district with a total of 263 administrative full-time employees to start this fiscal year.
As of June 30, 2018, Sac City Unified administrators, both at the site level and district office, constitute approximately 4.4 percent of budget expenditures and are focused on student achievement and providing critical support services to all of our school sites. To help the community understand the roles of our 263 administrators, here is a breakdown of who these employees are and what roles they perform for our students:
- Almost half, 49% (129) of the 263 administrative positions, are held by Principals, Assistant Principals, Site Instructional Coordinators, Student Support Services Coordinators, and other positions directly serving students on school sites. Click here to view a listing of all job titles and salaries for these FTEs.
- Roughly 10% (26) of the administrative positions are not paid for with unrestricted general fund dollars because they are covered through grant funding, bonds, reimbursements or other funding sources. Eliminating these positions would not result in any cost savings since they are not paid for with general fund dollars. Examples of these positions include, among others:
- Our Director and Supervisor of Special Education Services, responsible for overseeing the delivery of services to students with special needs;
- Our Coordinator for Induction Programs serving first-year teachers;
- Our Director of Student Support and Health Services overseeing school nurses and the delivery of health-related services at school sites;
- Our Director and Coordinators of Multilingual Literacy Services and;
- Our Attendance Campaign Coordinators which are focused on increasing student attendance and generating more revenue for the district.
- Roughly 7% (18) of the administrative positions are responsible for ensuring the district complies with various state and federal laws and other requirements including:
- Education Code;
- Local Control and Accountability Plan (LCAP) and Local Control Funding Formula (LCFF);
- School Safety compliance;
- Student data and online privacy and safety;
- Employee Payroll;
- Translation Services;
- Bullying Prevention;
- Student Enrollment and;
- Disciplinary Hearings
- Roughly 12% (33) of the administrative positions are supporting school sites in instructional supervisorial roles, maintenance and operations, and pupil transportation. For example, these positions include our Director of Guidance and Counseling, Chief Operations Officer, Student Transportation Supervisors, and Manager for Facilities Maintenance. Within these positions the district employs a grant writer and this individual has garnered nearly $75 million in funding for Sac City Unified since the 2014-2015 academic year. Click here to view a listing of job titles and salaries for these 33 FTEs.
- Only 21% (57) of the administrative positions in the district are administrative employees that are paid out of the general fund for a total combined salary amount of $6.7 million. Many of these employees lead the district, or parts of the district, and perform highly critical leadership functions in human resources, business services, accounting, technology, communications, operations and accountability to support school sites with the delivery of essential services that sites depend on but are unable to perform on their own. These positions include the district’s leadership team including the Superintendent, Deputy Superintendent, Instructional Area Superintendents and their administrative management and support staff. Click here to view a listing of all job titles and salaries for these 57 FTEs.
Every school district depends on administrative employees to keep school sites open and running to serve the needs of students. While the district’s total number of full-time administrators is currently 31 FTE greater than in 2014, this growth and the percentage of overall budget that is allocated for administration is on the lower end of administrative costs compared to surrounding districts in the Sacramento region (see chart below).
Source of Data Used in Chart: California Department of Education
Why was the district’s 2018-19 budget disapproved?
David Gordon, the Sacramento County Superintendent of Schools, in his oversight role disapproved the district’s budget as projected deficit spending will leave the district without the resources to address the needs of students now and in the future. The issue is that the district has budgeted to spend more than they receive, and this practice is financially unsound and unsustainable. In 2019-20, the district predicts they will run out of money.
If the district can cover its expenses this year, then what’s the problem?
The County Superintendent is required by law to provide fiscal oversight of the district’s finances to ensure the district is meeting the state mandated requirement to maintain two (2) percent in reserve in Fiscal Years 2018-19, 2019-20 and 2020-21. Based on the budget adopted by the district in June and submitted to the Superintendent and the Sacramento County Office of Education (SCOE), SCOE determined the district will have spent all of their reserves before the end of the 2019-20 school year leaving the district broke.
How much does the district need to cut to balance its budget?
This has not yet been determined. The district estimated the shortfall to be $22 million in 2019-20 and $40 million in 2020-21. These figures were submitted to the County Superintendent in the adopted budget. The district is working with a fiscal advisor appointed by the County Superintendent to determine the precise figure. The fiscal advisor started her work on September 10 and is working with the district to ensure it adopts a structurally sound, fiscally responsible budget. The district already made $4.3 million in cuts at its June 21, 2018 Board of Education meeting, instituted a central office hiring freeze, and cut back and/or eliminated travel for employees unless funded by grants or reimbursable by a state/federal or non-profit entity.
What cuts will be made?
No decisions have yet been made on cuts other than the administrative and central office budget cuts already adopted on June 21, 2018. The first step in the process will be to allow time for district staff along with SCOE’s fiscal advisor to conduct an assessment and review potential options for the district.
Was the budget disapproved because the district mismanaged its finances?
No. It was disapproved because the County Superintendent is required by law to provide fiscal oversight of the district’s finances and the district’s budget has projected deficit spending that will leave the district without any reserves before the end of the 2019/20 school year. The district’s adopted budget although having sufficient resources to pay expenses for this year, did not include sufficient reserves for outgoing years.
Does the district have a top-heavy central office and high amount of administrative overhead? (updated 10-11-18)
Not in comparison to other school districts. This can be determined by how much of the district’s overall budget is spent on general administrative expenses allocated to the central office. The district’s records that were submitted to the California Department of Education show general administrative expenses allocated to central office have actually decreased from approximately 4.5 percent of total general fund budget in FY2013-14 to approximately 4.4 percent of total general fund expenditures in FY2016-17. These figures show an overall decrease in central office and general administrative spending of approximately one tenth of a percent during this time period.
It is worth noting that this decrease occurred while the district’s budget significantly increased during this time period. From the FY2013-14 fiscal year to the FY2016/17 fiscal year, the district’s budget grew from $381,975,878 million to $491,870,200 million in total general fund. The larger revenues led to hiring more staff at all levels of the organization to implement programs and services, especially for those dedicated to low-income, foster, and English Learners. At the same time, the number of teachers employed by the district grew during this time period. For example, in 2014-15 there were 2,298 FTE teaching positions in the district. In 2017-18 that number grew to 2,521 FTE teaching positions in the district—an increase of 223 FTE teaching positions*.
See chart below for how Sac City Unified’s general administrative expenses as a percentage of its budget compared to surrounding districts. This calculation follows the industry standard for calculating general administration percentage of total expenditures. This number is calculated by dividing the dollar amount of general administration expenditures (function codes 7000 through 7999, except 7600-7699) by the total expenditures on the district’s annual unaudited actuals report (Source: California Department of Education http://www.cde.ca.gov/ds/fd/fd/).
* Source for number of FTE certificated (teaching) positions: Sacramento City Unified School District Financial Database
Source of Data Used in Chart: California Department of Education
By when does a new budget have to be adopted?
State law requires the district has until October 8, 2018 to readopt and submit a budget to SCOE.
What happens if an adopted budget is not approved by SCOE’s deadline?
The October 8, 2018 deadline is not SCOE’s deadline.The Education Code requires the district to revise and adopt a budget and file the revised budget to SCOE no later than October 8, 2018. No later than November 8, 2018, the County Superintendent approves or disapproves the revised budget.
If the County Superintendent disapproves the revised budget, the Education Code calls for the formation of a Budget Review Committee, unless the district and the County Superintendent agree to waive the requirement. Once a waiver has been approved, the County Superintendent shall invoke his duties under Education Code 42127.3 and can stay or rescind any action inconsistent with a budget that would allow the district to meet its financial obligations.
Why can’t the district just continue borrowing from savings?
Based on the district’s budget projections for 2018-19, 2019-20, and 2020-21, the district will exhaust its savings account and deplete its savings within two years. The County Superintendent has a statutory obligation to intervene before this happens. The fiscal advisor will be working with staff and reviewing the accuracy of the district’s projections as part of the assessment of the district’s finances.
SCOE has been warning the district for years, how is this different?
This is the first time that the district’s budget has been disapproved. The district has received warning letters for many years to address its financial sustainability. Now, district projections show that our reserves will be gone by the end of 2019-20. Therefore, the County Superintendent is requiring the district to take action and implement a structurally sound, long-term financial plan to pay for its expenses and the programs that serve its students.
What will be the impact on students, staff and the community?
The district addressed these challenges by making central office cuts, executing a hiring freeze in the central office and making other administrative cuts to avoid impacting classrooms. The district will continue working closely with the fiscal advisor and the state’s Fiscal Crisis Management Assistance Team (FCMAT) as they review the district’s options for making cuts and reducing costs. The district goal is to keep the cuts as far away from the classroom as possible.
Do you have a timeline for the budget cuts that the district will be implementing?
The district is in the beginning stages of looking at what those cuts look like but the district is committed to transparency and we will be providing the public with that information when it becomes available. Please sign up for the budget updates to receive the most updated information. The deadline for the district’s Board of Education to adopt a revised budget is October 8, 2018.
Was the budget deficit caused by the district’s recent labor contract agreements?
Not by itself. A series of salary increases reached with multiple associations increased the district’s expenses by over $30 million. The district must identify cost savings in other areas or increase revenues in order to cover these costs in future years.
Why can’t the district just “cut from the top” to balance the budget?
The money being spent on administration cannot close the budget deficit. The district already operates a lean central office and administration compared to other similar districts. The total cost of General Administration for Sac City Unified is currently 4.5% of its total budget. While further cuts in this area will be explored with the fiscal advisor, cuts at the top alone are not a viable solution.
Has the district communicated its financial challenges?
Yes, many times and often. Here is a summary of just some actions the district has taken to communicate about this problem throughout this year:
- In March 2018, the district created and distributed a finance publication describing its financial challenges. Over 120,000 print copies of this publication were distributed at school sites, families, employees, and the general community through in-person distribution at schools and mass distribution through the Sacramento Bee and Sacramento News and Review.
- The district also shared this publication multiple times online via its weekly e-newsletter and social media posts for the remainder of the 2017-18 school year, starting in April.
- The district sent out a press release on June 22, 2018 announcing it had a budget deficit and that story was covered by multiple local news media outlets.
- Superintendent Aguilar published an op-ed in the Sacramento Bee on August 31st calling on the community to work with him to address the district’s budget deficit.
- Superintendent Aguilar has been communicating in weekly emails to staff over the past year that the district is facing a budget deficit and challenges.
How can I submit a question?
Submit your question by clicking here.