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You can call SubFinder to
review, create, and cancel absences and jobs, and to modify preference
lists.
Remember that SubFinder
only works from touch-tone telephones!
-
When reporting an
absence, always wait for the job number before disconnecting or the
absence may not be recorded.
-
Only assign an absence
when an agreement has already been made with the substitute. The
system DOES NOT call an assigned substitute.
Reasons for Absence
Press:
01 - Illness
02 - Personal Necessity
03 - Emergency Leave
09 - Bereavement
10 - Industrial Accident
12 - Union Business
13 - Child Birth
14 - Personal (Salary Dock)
15 - Imminent Death
19 - Jury Duty
20 - Military Leave
Main Menu
| Review today’s
absences |
Press 1 |
| Review future
absences |
Press 2 |
| Create an
absence |
Press 3 |
| Review or
cancel an absence |
Press 4 |
| Create one or
more jobs |
Press 5 |
| Modify
preference lists |
Press 6 |
| Leave the
SubFinder System |
Press 9 |
Review Today’s
Absences
| From
the Main Menu |
Press
1 |
|
Unfilled absences |
Press
1 |
|
Failed to fill absences |
Press
2 |
|
Filled absences |
Press
3 |
|
Return to the Main Menu |
Press
9 |
Details reported will
include Job Number, Employee Name, Absence Reason, Date(s) and Times,
and Substitute Name (if filled). Any absences for itinerant employees
will be clearly designated as such.
Review Future Absences
|
From the Main Menu |
Press 2 |
Enter the first date of
the review (MMDD) followed by the pound sign (#). To begin with tomorrow’s
date, press star (*).
Enter the last date of the
review (MMDD) followed by the pound sign (#). For a single day review,
press star (*).
From this point
forward, SubFinder will offer the same options as listed above in Review
Today’s Absences.
Create an Absence
|
From the Main Menu |
Press 3 |
Enter the assigned ID
number of the absent employee followed by the pound sign (#). SubFinder
will play the selected employee’s name.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
SubFinder will play the Absence
Menu:
|
All day today |
Press 1 |
|
All day the next work day |
Press 2 |
|
Enter specific dates and times |
Press 3 |
|
Return to the Main Menu |
Press 4 |
All Day Today or All Day the Next
Work Day
| From the
Absence Menu |
|
All day today |
Press 1 |
|
All day the next work day |
Press 2 |
SubFinder will play the
absence date and times.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Enter the Absence
Reason
SubFinder will play a list
of absence reasons. Press the number of the appropriate reason followed
by the pound sign (#). SubFinder will repeat the reason.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Is a Substitute
Required for the Absence?
| Sub
required entire absence |
Press 1 |
| Sub
required portion of absence |
Press 2 |
| Sub not
required |
Press 3 |
Report Normally,
Assign, or Request
| Let SubFinder
select a substitute |
Press 1 |
| Assign a
prearranged substitute |
Press 2 |
| Request a
specific substitute |
Press 3 |
| Return to the
Main Menu |
Press 9 |
Use Option 2 only
if an agreement has already been made with the substitute. The system does
not call an assigned substitute.
If you are assigning or
requesting a substitute, enter the substitute’s assigned ID number
followed by the pound sign (#). SubFinder will play the substitute’s
name.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Record Special
Instructions
| Record
special instructions |
Press 1 |
| Otherwise |
Press 2 |
If you Press 1,
record a short message after the tone. When you are finished, press the
pound sign (#). SubFinder will replay the message:
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Get the Job Number
Always
wait for the JOB NUMBER before disconnecting or the absence may
not be recorded.
Enter Specific Dates
and Times
| From the
Absence Menu |
Press 3 |
Enter the first date of
the absence (MMDD) followed by the pound sign (#). To begin the absence
today, press star (*).
Enter the time the
absence begins (HHMM) followed by the pound sign (#).
If the absence begins at
the start of the work day, press star (*).
Enter the last date of
the absence (MMDD) followed by the pound sign (#). For a single day
absence, press star (*).
Enter the time the
absence ends (HHMM) followed by the pound sign (#).
If the absence ends at
the end of the work day, press star (*).
SubFinder will repeat the date(s) and
time(s) of the absence
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
From this point
forward, SubFinder will follow the same procedures used when reporting
an absence for all day today or all day the next work day.
Review or Cancel an
Absence
|
From the Main Menu |
Press 4 |
Enter the Job Number
followed by the pound sign (#). SubFinder will play the absence,
followed by some of the following options.
|
Hear the absence again |
Press 2 |
|
Cancel the absence |
Press 4 |
|
Return to the Main Menu |
Press 9 |
Option 4 will only
be available prior to the start of the absence. If you Press 4,
SubFinder will ask for confirmation.
|
Confirm cancellation |
Press 1 |
|
Otherwise |
Press 2 |
Create One or More Jobs
|
From the Main Menu |
Press 5 |
Enter the number of the
job position followed by the pound sign (#). SubFinder will play the job
position name.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
SubFinder will play the Job
Menu:
|
All day today |
Press 1 |
|
All day the next work day |
Press 2 |
|
Enter specific dates and times |
Press 3 |
|
Return to the Main Menu |
Press 4 |
All Day Today or All Day the Next
Work Day
| From the
Job Menu |
|
All day today |
Press 1 |
|
All day the next work day |
Press 2 |
SubFinder will play the
job date and times.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Enter the Number of Jobs
Enter the number of jobs you wish
to create followed by the pound sign (#). SubFinder will repeat the number of
jobs.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
If you Press 1,
SubFinder will create the requested jobs. You will given the option to
hear the job number(s) for the newly created jobs.
|
Hear job numbers |
Press 1 |
|
Otherwise |
Press 1 |
After selecting either
of the above options, SubFinder will provide the following choices.
To create
another job, enter the
position number and then |
Press
# |
| Return to
the Main Menu |
Press # |
Enter Specific Dates and
Times
| From the
Job Menu |
Press 3 |
From this point forward,
SubFinder will follow the same procedures used when reporting an
absence for specific dates and times. Please refer to those
instructions listed earlier in this brochure.
Modifying
Preference Lists
|
From the Main Menu |
Press 6 |
Enter the number of the
list you wish to modify followed by the pound sign (#).
|
Add a substitute to list |
Press 1 |
|
Remove a substitute from list |
Press 2 |
|
Return to the Main Menu |
Press 9 |
If you Press 1,
enter the assigned ID number of the substitute. The system will play
the substitute name that has been added to the list.
If you Press 2,
enter the assigned ID number of the substitute. The system will play
the substitute name that has been removed from the list.
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