|
You can call SubFinder to
review current assignments, review available jobs, cancel a job, and
review personal information.
Remember that SubFinder
only works from touch-tone telephones! After the system answers, type
your ID number (your Social Security Number) on the telephone keypad.
You will hear the Main Menu.
-
When reporting an
absence, always wait for the job number before disconnecting or the
absence may not be recorded.
-
Only assign an absence
when an agreement has already been made with the substitute. The
system DOES NOT call an assigned substitute.
To Register in the System
(One Time Only Procedure)
Dial the System: (916)
433-2647
Enter ID #: Your Social Security Number
Record your name when
instructed. Press the star key (*) when finished.
The narration will read
the MAIN MENU.
Press 4
to review personal information. If information is incorrect, call the
Substitute Office immediately.
Reasons for Absence
Press:
01 - Illness
02 - Personal Necessity
03 - Emergency Leave
09 - Bereavement
10 - Industrial Accident
12 - Union Business
13 - Child Birth
14 - Personal (Salary Dock)
15 - Imminent Death
19 - Jury Duty
20 - Military Leave
Main
Menu
|
Report an absence |
Press 1 |
|
Review an absence |
Press 2 |
|
Cancel an absence |
Press 3 |
|
Review personal
information |
Press 4 |
|
Leave the
SubFinder System |
Press 9 |
Report
an Absence
When reporting an absence,
SubFinder will require the following information:
-
Date(s) and time(s) of
the absence.
-
Reason for the
absence.
-
Is a substitute
required for the absence?
-
Date(s) and time(s)
substitute is required.
-
Any special
instructions for the substitute.
|
From the Main
Menu |
Press 1 |
SubFinder will play the Absence
Menu:
|
All day today |
Press 1 |
|
All day the next work day |
Press 2 |
|
Enter specific dates and times |
Press 3 |
|
Return to the Main Menu |
Press 9 |
All Day Today or All Day
the Next Work Day
From the Absence Menu
|
All
day today |
Press 1 |
|
All
day the next work day |
Press 2 |
SubFinder will play the
absence date(s) and time(s).
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Enter the Absence
Reason
SubFinder will play a list
of absence reasons. Press the number of the appropriate reason followed
by the pound sign (#). SubFinder will repeat the reason.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Is a Substitute
Required for the Absence?
|
Sub required entire absence |
Press 1 |
|
Sub
required part of absence |
Press 2 |
|
Sub not required |
Press 3 |
Report Normally,
Assign, or Request
|
Let SubFinder
select a substitute |
Press 1 |
|
Assign a
prearranged substitute |
Press 2 |
|
Request a specific
substitute |
Press 3 |
|
Return to the Main
Menu |
Press 9 |
Use Option 2
only if an agreement has
already been made with the substitute. SubFinder will not call an
assigned substitute.
If you are assigning or
requesting a substitute, enter that substitute’s assigned ID number
followed by the pound sign (#).
Record Special
Instructions
|
Record special
instructions |
Press 1 |
|
Otherwise |
Press 2 |
If you Press 1,
record a short message after the tone. When you are finished, press the
pound sign (#).
SubFinder will repeat the
message:
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Get the Job Number
Always
wait for the JOB NUMBER before
disconnecting or the absence may not be recorded.
Enter Specific Dates
and Times
|
From the
Absence Menu |
Press 3 |
Enter the first date of
the absence (MMDD) followed by the pound sign (#). To begin the absence
today, press star (*).
Enter the time the
absence begins (HHMM)
followed by the pound sign (#).
If the absence begins at
the start of the work day, press star (*).
Enter the last date of
the absence (MMDD)
followed by the pound sign (#). For a single day absence, press star
(*).
Enter the time the
absence ends (HHMM)
followed by the pound sign (#).
If the absence ends at the
end of the work day, press star (*).
SubFinder will repeat the
date(s) and time(s) of the absence.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
From this point
forward, SubFinder will follow the same procedures used when reporting
an absence for all day today or all day the next work day.
Review
an Absence
|
From the Main
Menu |
Press 2 |
SubFinder will play all
your scheduled absences, if any exist, beginning with the next scheduled
and moving forward. After each absence you will be given some of the
following options.
|
Hear
the absence again |
Press 2 |
|
Hear
the next absence |
Press 3 |
|
Cancel
an absence |
Press 4 |
|
Change
special instructions |
Press 5 |
|
Record
special instructions |
Press 6 |
|
Return
to the Main Menu |
Press 9 |
Option 4 will only
be available if you are calling prior to the cancellation deadline
established by your district. If you Press ¹, SubFinder will ask for
confirmation.
|
Confirm cancellation |
Press 1 |
|
Otherwise |
Press 2 |
Option 5 will only
be available if you originally recorded special instructions. If you
Press 5, record the new message after the tone. When you are
finished, press the pound sign (#). SubFinder will repeat the message.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Option 6 will only
be available if you did not originally record special
instructions. If you Press 6, record the message after the tone.
When you are finished, press the pound sign (#). SubFinder will repeat
the message.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Cancel an
Absence
|
From the Main
Menu |
Press 3 |
Enter the job number
followed by the pound sign (#).
SubFinder will play the
absence.
|
Cancel
an absence |
Press
1 |
|
Return
to the Main Menu |
Press 9 |
If you Press 1,
SubFinder will ask for confirmation.
|
Confirm
cancellation |
Press
1 |
|
Otherwise |
Press 2 |
Review
Personal Information
|
From the Main
Menu |
Press 4 |
SubFinder will play the
site where you work, your work times, your primary job position, and
your name as recorded. To change your site, work times, or primary job
position, contact your supervisor.
| Record your
name |
Press
1 |
| Record your
itinerant message |
Press
2 |
|
Return to the Main
Menu |
Press 9 |
If you Press 1,
wait for the tone and record your name. When you are finished, press the
pound sign (#). SubFinder will repeat your name.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
Option 2 will only
be available if you are set up within SubFinder as an itinerant
employee. If you Press 2, wait for the tone and record your
itinerant message - usually your schedule for the week. When you are
finished, press the pound sign (#). SubFinder will repeat your schedule.
|
Correct |
Press 1 |
|
Incorrect |
Press 2 |
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