|
|
|
|
|
|
TITLE:
|
Contract Officer
|
CLASSIFICATION:
|
Management, Classified
|
|
|
|
|
|
|
SERIES:
|
Specialist II
|
FLSA:
|
Exempt
|
|
|
|
|
|
|
POSITION CODE:
|
|
WORK
YEAR:
|
12 Months
|
|
|
|
|
|
|
DEPARTMENT:
|
Purchasing Services
|
SALARY:
|
A-05
Management Salary Schedule
|
|
|
|
|
|
|
REPORTS TO:
|
Director, Purchasing,
Warehousing and Printing Services
|
BOARD
APPROVAL:
BOARD REVISION:
|
04-13-98
10-19-98
|
|
|
|
|
|
BASIC FUNCTION:
Plan, organize and supervise
the daily operation of the Contracts Office with the Purchasing Services
Department; assure district purchases are made in accordance with
applicable laws, codes and policies; train, assign and supervise the work
of assigned personnel.
REPRESENTATIVE DUTIES:
Plan,
organize and supervise the daily operation of the Contracts Office with
the Purchasing Services Department; assure district contracts are prepared
in accordance with applicable laws, codes and policies.
Receive
and respond to questions related to contracts, services, orders, quotes
and other related issues; provide technical information and assistance to
contractors and district personnel.
Train,
assign and supervise the work of assigned personnel; evaluate employees
and make recommendations related to personnel as appropriate.
Assist
management and other school/department staff in contractual or requisition
matters.
Prepare
and analyze bids, contracts, requisitions and related documents; prepare
award recommendations and submit to the Board as appropriate.
Plan,
organize and participate in the preparation, review and processing of
purchasing-related contracts and documents; prepare and maintain related
records, reports and files.
Maintain
current knowledge of changing and new legislation related to assigned
activities.
Communicate
with district personnel and outside organizations to coordinate
activities, resolve issues or concerns and exchange information.
Operate
various office equipment.
Perform
related duties as assigned.
TRAINING, EDUCATION AND
EXPERIENCE:
Any
combination equivalent to: bachelor’s degree in business or related
field, and three years responsible contracts administration or purchasing
experience.
LICENSES
AND OTHER REQUIREMENTS:
Valid
California driver’s license and provide personal automobile.
KNOWLEDGE
AND ABILITIES:
KNOWLEDGE
OF:
District
purchasing polices and procedures.
Technical
aspects of researching, comparing and purchasing supplies, materials and
equipment.
Writing
skills to prepare clear concise specifications and reports.
District
organization, operations, policies and objectives.
Laws,
rules and regulations related to assigned activities.
Oral
and written communication skills.
ABILITY
TO:
Plan,
organize and supervise the daily operation of the Contracts Office.
Receive
and analyze bids and recommend award.
Assure
district contracts are prepared in accordance with applicable laws, codes
and policies.
Prepare
and write formal bid specifications.
Train,
supervise and evaluate personnel.
Prepare,
review, verify and process purchasing forms and documents.
Work
independently with little direction.
Meet
schedules and time lines.
Establish
and maintain cooperative and effective working relationships with others.
Communicate
effectively both orally and in writing.
Maintain
current knowledge of new and changes in legislation.
WORKING CONDITIONS:
SAMPLE
ENVIRONMENT:
Office
environment; driving a vehicle to conduct work; constant interruptions.
SAMPLE
PHYSICAL ABILITIES:
Seeing
to read and analyze various documents; sitting for extended periods of
time; dexterity of hands and fingers to operate a calculator and other
office equipment; hearing and speaking to exchange information in person
or on the telephone.
ContOfcr(248)
|
