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5735 47th Ave. Sacramento, CA 95824
 (916) 643-7400

About Us

Employment

Our Schools

BASIC FUNCTION:

Perform independent, specialized tasks to assist in the smooth and efficient operation of the Personnel and Employee Compensation Department by monitoring certificated assignments, applications, and renewals to ensure credential requirements are met

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below [E]. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements.)

• Evaluate transcripts to determine eligibility for new credentials, new authorizations for existing credentials, and Board Resolutions or other temporary measures to remedy misassignments.  

• Identify and report misassignments and assist with appropriate remedies.  

• Work with the Immigration and Naturalization Service as required to assist applicants obtain authorization to work in the U.S., complete forms and documents, and counsel with applicants.  

• Review credentials of certificated employees to ensure that they are current and meet requirements for renewal. 

• Establish and maintain contact with the California Commission on Teacher Credentialing and the Sacramento County Office of Education Credentials Office to assure compliance.  

• Attend workshops, and review legislation and other publications to remain current regarding new laws, rules, and regulations governing credentials.  

• Interpret credential requirements for department and district staff as well as individual certificated employees.  

• Receive and submit credential applications and credentials to be registered; serve as a liaison among the district, the Commission on Teacher Credentialing, and the County Office of Education.  

• Research and analyze data relating to credentials utilizing computer database management programs such as Access and spreadsheet programs such as Excel; coordinate the collection and preparation of data through computer-generated reports required by district personnel, or state and federal agencies.  

• Provide, update, and maintain data for CBEDS and other reports required by outside agencies or the district.  

• Monitor credentials revoked, suspended, or placed on probation by the Commission on Teacher Credentialing, and take appropriate action to assure that no person is employed by the district without a valid credential.  

• Operate a computer to input, output, update, and access a variety of records and information.  

• Determine acceptable units for certificated employees for salary advancement, and recommend salary increases according to established practices and negotiated agreements.  

• Provide excellent customer service by establishing positive relationships with district personnel, applicants, representatives from external organizations, and others; respond to phone calls, e-mails, letters, and other communications within a 24-hour period.  

• Prepare items related to credentials, emergency permits, and related information for submission to the Board of Education for review and approval; follow-up on board items to assure that appropriate documents are submitted in a timely manner.  

• Promote teamwork by sharing knowledge, providing cross-training for other employees, cooperating with others, participating in meetings and work groups, and supporting the goals and objectives of the district and the department.  

• Provide credential updates and information regarding current legislation to department staff members, other district personnel, and affected certificated employees if needed.  

• Assist with pre-intern, mentor, and intern programs; maintain current information related to credential requirements, and provide current information to others as needed.  

• Compose reports independently, and prepare letters, memos, forms, and other documents as required.  

• Participate in credentials training programs and activities, workshops, and conferences.  

• Perform related duties as assigned.

TRAINING, EDUCATION AND EXPERIENCE:

Any combination equivalent to: associate’s degree, and six years of experience in a personnel, labor relations, or employee compensation services function. Prefer school district experience in the area of credentials.

LICENSES AND OTHER REQUIREMENTS: 

Overall scores in computer software QWIZ testing program required as follows:

Keyboarding........................ 55 Correct WPM

Excel................................. 80% Overall Score

Word................................. 80% Overall Score

Access.............................. 80% Overall Score

Reasoning.......................... 80% Overall Score

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• District, personnel, and employee compensation policies, procedures, and terminology.

• California laws and regulations pertaining to credentials.

• Certificated classifications and assignment practices.

• Certificated bargaining unit agreements.

• Record-keeping techniques, filing systems, and information management.

• Computer hardware and software including DOS-based programs, Windows, Word, Excel, and Access.

• Principles and techniques of employment for certificated personnel.

• Duties performed by certificated employees.

• Fair and Equal Opportunity policies and regulations.

• Correct English usage, grammar, spelling, punctuation, and vocabulary.

• Effective interpersonal skills using tact, patience, and courtesy.

• Oral and written communication skills.

ABILITY TO:

• Interpret, apply, and explain rules, regulations, policies, and procedures related to credentialing.

• Learn and apply rules and regulations related to credentialing in the State of California.

• Establish and maintain cooperative and effective working relationships.

• Analyze data, prepare and maintain statistical and other records.

• Operate a computer and work effectively with software programs.

• Meet schedules and time lines.

• Work effectively with constant interruptions.

• Communicate effectively both orally and in writing.

WORKING CONDITIONS:

SAMPLE ENVIRONMENT:

Office environment.

SAMPLE PHYSICAL ABILITIES:

Hearing and speaking to exchange information and make presentations; seeing to monitor various activities and read documents; sitting for extended periods of time; reaching overhead, above the shoulders, and horizontally, or bending at the waist to retrieve and store materials.

SAMPLE HAZARD:

Contact with dissatisfied or abusive individuals.

Cred Spec (249)