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Approved:
03-10-97
DEFINITION
Under general supervision, performs complex clerical and technical work
involving financial and operating reports, documents, and records
requiring detailed knowledge of the funding and conditions required by the
State Office of Child Development and the Federal Government for various
childrens center contracts, general knowledge of child development program
procedures and district policy, a thorough knowledge of the self-support,
fee-based program rules and regulations; prepares the ADA report from data
received from individual sites, and other reports which require
initiative, good judgment, and analytical skills; performs accounting and
other technical duties for the fee-based program which requires the use of
a computer. Works directly with the child care supervisor.
DISTINGUISHING
CHARACTERISTICS
Positions in this class are characterized by the wide latitude given to
independent judgment and initiative for resolving problems within a major
area of responsibility, to analyze and compile attendance data for
reimbursement of costs. Decisions often have the effect of finality,
and errors could be costly to the child development programs involved in
terms of lost revenues. This position involves direct interface with
State Department of Child Development, Budget Department, Special Project
Office, General Accounting Office, and the general public.
EXAMPLES OF
DUTIES
Checks, compiles, and verifies ADA data from various sites to prepare the
ADA report monthly; ADA analysis monthly; gathers and compiles data for
the AFDC tracking report monthly; compiles data and types memo to Food
Services regarding meal categories monthly; collects, compiles, prepares,
and analyzes data for various state reports due yearly; supervises and/or
processes and files documents to back up reports; develops systems of
accounting, posts accounts, and prepares fee statements for the
self-support, fee-based programs; does critical analysis that determines
program financial stability; plans agenda for clerk meetings; initiates,
and provides in-service training to personnel working with enrollment and
attendance records and "State Funding and Conditions";
responsible for primary specific support for all clerical childrens center
staff concerning various office and program procedures; responsible for
answering questions regarding fees and billing; interprets rules and
regulations, and district policy to the public both on the phone and
through direct contact; responsible for auditing accounts; monitors
deposits and logs receipts from the subsidized programs; maintains waiting
list for fee-based programs; maintains all Child Development Program forms
consisting of inventory, updating, ordering, copying, and distributing;
assists, directs, assigns, trains, and checks work of other clerical staff
within the self-support, fee-based program; initiates and types letters to
parents regarding accounts and returned checks; initiates and types memos
regarding recertification and attendance; assists in the development of
office procedures for the Child Development Programs.
MINIMUM
QUALIFICATIONS
Knowledge of:
Methods and practices of accounting record-keeping and clerical work;
Modern office methods and practices, including letter and report writing,
receptionist and telephone techniques, and filing systems;
Computer, calculator, typewriter, copy machine;
Correct English usage, spelling, grammar, and punctuation;
Laws, regulations, rules, and policies governing the school district and
the Child Development Programs and the ability to apply them with good
judgment;
General accounting principles and procedures.
and
Ability to:
Supervise and perform difficult clerical tasks and make arithmetical
calculations with speed and accuracy;
Analyze and interpret fiscal records and data, and complete financial
summaries and reports;
Understand and carry out difficult oral and written instructions;
Maintain cooperative relations with those contacted in the course of the
work;
Meet the public tactfully and courteously, and answer questions in person
and by telephone;
Operate office machines including typewriter, computer, calculator, and
copy machine;
Learn laws, regulations and policies governing attendance accounting;
Learn the "State Funding and Conditions" and the Child
Development "Rules and Regulations."
and
Skills:
Typing speed of 50 net words per minute;
Pass a qualifying clerical test;
Ability to operate computer equipment;
Ability to operate a ten-key adder or calculator.
and
Experience:
Five years of progressively responsible experience in general clerical
work including one year in work involving complex clerical or
accounting work, preferably including statistical or accounting experience
in a Child Development Program.
and
Education:
High school diploma, along with two years of college to include courses in
accounting or bookkeeping. (Additional experience may be substituted
on a year-for-year basis.)
Range
44 - Office Technical Unit
156a:cdevacct
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