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TITLE:
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Administrative
Secretary I
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CLASSIFICATION:
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Classified
Non-Management (SEIU)
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SERIES:
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Administrative
Secretary
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FLSA:
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Non-Exempt
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POSITION CODE:
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WORK
YEAR:
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12 Months
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DEPARTMENT:
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As Assigned
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SALARY:
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C-47
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REPORTS TO:
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As Assigned
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BOARD
APPROVAL:
BOARD REVISION:
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03-15-99
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BASIC FUNCTION:
Perform independent,
advanced technical, and highly complex secretarial duties requiring
independent judgment and analysis; plan, organize and coordinate office
activities and communications to relieve the administrator of routine
administrative duties.
REPRESENTATIVE DUTIES:
Perform
independent, advanced technical, and highly complex secretarial duties
requiring independent judgment and analysis; plan, organize and coordinate
office activities and communications to relieve the administrator of
routine administrative duties.
Interpret
and apply rules and regulations as appropriate; coordinate communications;
obtain and provide information; coordinate activities and resolve issues.
Research,
review, correct and compile a variety of information; verify data for
accuracy, completeness and compliance with established procedures.
Schedule
meetings, conferences and appointments; maintain calendar; arrange travel
accommodations.
Coordinate,
compile and prepare board or Cabinet agenda items; type a variety of
materials independently or from oral or written instructions.
Independently
respond to requests for information regarding district programs, policies,
procedures and regulations; receive complaints and respond according to
established procedures and guidelines.
Open,
sort, read and route mail; independently compose replies; process
administrative details not requiring immediate attention of the
administrator.
Attend
meetings and prepare minutes and summaries of action taken; maintain
confidential records and files.
Research
and compile information and compute statistical data for Federal, State
and district reports and special projects as assigned.
Prepare
and maintain a variety of records, log and files, including information of
a confidential nature; maintain confidentiality of information and
records.
Assign
and direct the work of other clerical employees as assigned.
Operate
a variety of office equipment.
Perform
related duties as assigned.
TRAINING, EDUCATION AND
EXPERIENCE:
Any
combination equivalent to: graduation from high school, AA degree or five
years of secretarial experience including one year in an educational
environment.
SKILLS:
Ability
to type 55 correct words per minute on a computer keyboard and pass a
qualifying clerical test.
KNOWLEDGE
AND ABILITIES:
KNOWLEDGE
OF:
Operation
of a computer terminal and data entry techniques.
Oral
and written English communication skills.
Laws,
rules and regulations related to assigned activities.
Interpersonal
skills using tact, patience and courtesy.
Modern
office practices, procedures and equipment.
Record-keeping
techniques.
Correct
business English, grammar and composition.
Telephone
techniques and etiquette.
ABILITY
TO:
Meet
district standards of professional attitude.
Perform
independent, advanced technical, and highly complex secretarial duties.
Organize
and coordinate office activities.
Communicate
effectively in English both orally and in writing.
Establish
and maintain cooperative and effective working relationships with others.
Maintain
records and prepare reports.
Compile
and verify data and prepare reports.
Operate
a computer terminal to enter data, maintain records and generate reports.
Prioritize
and schedule work.
Assign
and review the work of others.
Understand
and work within scope of authority.
Work
independently with little direction.
Work
confidentially with discretion.
Complete
work with many interruptions.
Compose
correspondence and written materials independently.
WORKING CONDITIONS:
SAMPLE
ENVIRONMENT:
Office
environment; constant interruptions.
SAMPLE
PHYSICAL ABILITIES:
Sitting
for extended periods of time; dexterity of hands and fingers to operate a
computer keyboard; reaching overhead, above the shoulders and
horizontally, bending at the waist and kneeling or crouching to retrieve
files from cabinets and shelves; hearing and speaking to exchange
information in person or on the telephone; seeing to read various
documents related to assigned activities; lifting light objects.
(Former Classifications:
Administrative Secretary; Administrative Secretary to Administrator,
School Improvement)
Adm Sec I (249)
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